BIM 360 Document Management Is Essential Within An Integrated Data Environment
In the fast-paced world of construction, managing documents can be a daunting task. With multiple teams, contractors, and stakeholders involved, keeping track of construction documents can quickly become overwhelming. That’s why BIM 360 document management in the scope of an integrated data environment (IDE™) is so important.
ProjectReady is a cloud-based construction management platform that offers a variety of tools to streamline workflows and improve collaboration. In this article, we’ll explore the benefits of using BIM 360 document management as part of your collaborative project information management strategy and how it can help you streamline your construction workflow.
What is BIM 360 Document Management?
Efficient BIM 360 document management requires a cloud-based platform solution that allows construction teams to store, manage, and share project documents in a centralized location. It offers a variety of features, including version control, document security, and real-time collaboration. Furthermore, because different team members on a project typically work from different types of systems, all stakeholders on a project must be able to access these documents. Therefore, integration and synchronization between platforms such as Autodesk Construction Cloud, Procore, and SharePoint, is critical.
Centralized Document Storage
One of the biggest challenges in construction document management is keeping track of all the different versions and revisions. When you use BIM 360 alongside ProjectReady, all project documents are stored in a centralized location, making it easy to access the most up-to-date version.
And, with ProjectReady as your IDE, users gain access to roles-based security in M365, including those using SharePoint for construction management, and governance, ensures that only the right people have access to the right information at the right time.
Additionally, the ability to sync content between Autodesk Construction Cloud, Procore, and SharePoint eliminates the need for multiple versions of the same document and ensures that everyone is working with the correct information at any given time. It also saves time and reduces the risk of errors caused by using outdated documents.
BIM 360 document management, not to mention SharePoint, also offers version control, which allows users to track changes made to a document and revert to previous versions if needed. This is especially useful when multiple team members are working on the same document, as it ensures that everyone is working with the most recent version.
Version control also helps with accountability and transparency, as it allows project managers to see who made changes and when. This can be helpful in identifying and resolving any issues that may arise during the construction process.
One of the biggest advantages of using BIM 360 document management alongside ProjectReady is the ability to collaborate in real-time. With this platform, team members can work on the same document simultaneously, making it easier to coordinate and make changes on the go.
Real-time collaboration also eliminates the need for back-and-forth emails and phone calls, saving time and improving efficiency. It also allows for faster decision-making, as all team members can see changes and updates in real-time.
Furthermore, ProjectReady allows users to integrate to Bluebeam Studio. This additional integration point allows users multiple ways to launch Bluebeam Studio Sessions. For example, users can launch new sessions on the fly, or they can launch new Studio Sessions in the context of a Content for Review workflow.
Benefits of Using BIM 360 Document Management
Now that we’ve covered the features of BIM 360 document management, let’s explore the benefits of using this platform for your construction projects.
Improved Document Security
Construction documents often contain sensitive information, such as financial data and project plans. With BIM 360 document management alongside ProjectReady’s roles-based security infrastructure, you can rest assured that your documents are secure.
The solution offers advanced security features, such as role-based access control and encryption, to ensure that only authorized users have access to sensitive documents. This helps protect your project from data breaches and unauthorized access.
ProjectReady alongside BIM 360 document management streamlines workflows by providing a centralized location for all project documents. This eliminates the need for manual document management, such as printing and distributing physical copies, which can be time-consuming and prone to errors.
With ProjectReady as your AECO software tool to integrate the management of your platforms, including BIM 360, Procore, and SharePoint, all team members will have access to the most up-to-date documents, reducing the risk of miscommunication and delays. This helps keep the project on track and ensures that everyone is working with the same information.
Improved Collaboration and Communication
Effective collaboration and communication are crucial for the success of any construction project. BIM 360 document management, in conjunction with additional integrations such as M365, Procore, Bluebeam, PlanGrid, Box, and others, facilitates both by providing a platform for real-time collaboration and communication.
Team members can easily share documents, make changes, and communicate with each other within the platform. This helps improve efficiency and reduces the risk of miscommunication. And for those not using BIM 360, ProjectReady’s Microsoft Team’s integration and Outlook integration ensures all information relevant to the project is accessible, trackable, and usable – as the project is taking place and for risk-prevention purposes long after project closeout.
Increased Efficiency and Productivity
By streamlining workflows, improving collaboration, and providing real-time access to project documents, BIM 360 document management with ProjectReady can significantly increase efficiency and productivity on construction projects.
With all project documents in one centralized location, team members can spend less time searching for information and more time working on the project. This helps keep the project on schedule and reduces the risk of delays.
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How to Get Started with BIM 360 Document Management
If you’re ready to streamline your construction workflow with ProjectReady’s unique approach to BIM 360 document management in conjunction with a robust collaborative project information management solution, here’s how easy it is to get started:
Set Up Your Project
Deploy ProjectReady’s automated project setup to pull in data points from your ERP, CRM, or accounting systems to ensure all project contain unified data at the onset of a project. Simultaneously, ProjectReady will setup project sites in SharePoint, Autodesk Construction Cloud (BIM 360), and Procore (if applicable) – yours or others on the project. Click here to learn more about ProjectReady’s automated project setup.
Connect Your Systems
Even if you don’t want to setup a new project in Autodesk Construction Cloud or Procore, you can still connect projects that exist in these systems. This comes in handy when you are a project owner, for example, who works primarily with M365, but you need to connect information from an architect’s Autodesk Construction Cloud or a GC’s Procore.
Define Your Roles
As part of ProjectReady’s approach to security and governance, you will identify the various roles on the project and which individuals on your project team – internal and external – will serve in these roles. These roles are security trimmed to ensure that only the right people have the right access to the right documents at the right time.
Create, Collaborate and Communicate
With your project set up, connected, and team members added, it’s time to create documents, collaborate on versions, and communicate in the context of the project.
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Content synchronization across platforms ensures that all project team members and stakeholders have up-to-the-minute access to all files saved or changed within the connected systems. Bluebeam Studio Session integration makes it possible to host collaboration session. Teams and email integration ensures communication and vital context gets lost in the shuffle.
ProjectReady in conjunction with BIM 360 document management is a powerful way for streamlining construction workflows and improving collaboration and communication. With features like centralized document storage, version control, and real-time collaboration, ProjectReady can help keep your construction project on track and improve efficiency and productivity.
If you’re ready to take your construction document management to the next level, consider implementing ProjectReady on your next project. With the right plan and setup, you can reap the benefits of this powerful platform and streamline your construction workflow.